Organization Management

On this page, you will find resources, policies, and procedures to help you manage your student organization at WCU.

Student Organization Recognition Policy and Procedures

Student Organization Procedures (Non-FSL and Non-Sports Clubs)

Coming Soon

RamConnect is the University supported place for managing your recognized student organization. Send email communications, manage your roster, create a website, advertise events and more. Listed below are instructions on how to use certain components. Professional staff is available to help you. During the academic year peer Leadership Consultants are also available to help.

Please note to use many of the features you need to be identified as an officer in the organization page. If you need help please email ramconnect@wcupa.edu with the request and include the organization's full name.

For step-by-step instructions for many RamConnect features, click here.

Other Helpful Tools

Tutorial on How to delay send an email or schedule an email to be sent at a later date.

Set Up Officer Elections

Identifying and Validating New Member

Council of Organizations

More information soon.

Recruiting

Involvement Fair

Fall Involvement Fair

The Annual Fall Involvement Fair has become the place to be for students interested in joining recognized clubs and organizations. Organizations have the opportunity to positively showcase what they’re all about and recruit new members!

Tabling

Reserve a space in Sykes, an academic building, outside, etc. on 25Live

Other Promotion

Graphics Tips

Design for the platform the graphic will be on (Instagram post vs. story, flyer, small hand-out, RamConnect event banner, etc.)
Think about who the event is for (only members, all students, etc.) and make sure your promotion includes that
How will your graphics stand out from others?

For details about advertising visit the Event Planning page here.

Recruiting tips

Have an elevator pitch about your organization

An elevator pitch is a brief (20-30 second) persuasive speech that you use to spark interest in what your organization does. It should be more persuasive than just your organization’s mission statement.

Come up with a recruitment plan

Think about things such as: Who are you trying to reach? How many students are you trying to recruit? What is your timeframe for recruitment? How will your stand out amongst other organizations to potential new members?

Retention

Common reasons members leave:

Lack of communication
No delegation
No longer fun
Organization is stagnant
Do not feel appreciated

GRAPE Motivation Theory

G- Growth

Does your organization provide growth opportunities for all interested members?
Are there opportunities for members to move into positions of leadership?

R- Recognition

Do you recognize your members when great things occur in your organization?
Don’t wait until the end of the year! People need and appreciate being recognized in a timely manner for their hard work and accomplishments

A- Achievement

A sense of team achievement is important. Healthy organizations make sure that everyone feels as if they contributed to the success of the organization
Recognize the small wins
When the organization is honored, it is important to realize that everyone has contributed and should have a feeling of accomplishment

P- Participation

Make sure your organization is open and willing to accept contributions regardless of how long they have been with the organization
Think about participation details and how they impact participation – time of day events and meetings are offered, cost of participation, accessibility, etc.

E- Enjoyment

Volunteering and working hard in an organization should be fun!
Bring enthusiasm to the meeting and organization

Meeting Spaces

More information soon.

Branding

WCU has recently updated their branding and branding guidelines. Click here to get all of the information.

Hazing Prevention

More information coming soon.

Other Resources

To learn more about hazing, there are several additional informative sources, including:

Steps to Develop Peer Mentor Program (Big/Little Program)

HazingPrevention.org

Stop Hazing

Hank Nuwer “Hazing Deaths”

awareawakealive.org

The Gordie Center

Carson's Story

Reporting

Reporting Hazing takes a lot of courage but may save someone from physical and/or emotional harm. Be strong, and report any information to the Office of Student Conduct.

Address: Ruby Jones Hall, Room 200, West Chester, PA 19382

Phone: 610-436-3511

Hours: Monday-Friday: 8am-4:30pm

If you know of anyone who needs immediate remediation, please contact Public Safety immediately at 610-436-3311

Office of Student Engagement