Summer 2026 Academic Calendar
Fall 2026 Academic Calendar
Employer Reimbursement Plan
This program is designed for students whose employers offer reimbursement for tuition charges upon completion of the semester. Enrolled participants will have their tuition payments deferred until the session or term is completed. No finance or interest charges are incurred by the student.
To be eligible, you must receive approval from your employer. You must be enrolled in at least one course before applying for this plan.
Eligibility
To be eligible in the plan, you must be:
- Enrolled in a West Chester University campus or continuing education course.
- Eligible for education reimbursement benefits from your employer.
- In good financial standing with the University with no prior term balances.
Application Process
To apply for the program, you must complete the online application, and your employer must approve it. If your company policy does not permit the completion of the online form, we will accept an official letter providing an explanation of your education benefits. Please email that letter to ERPlan@wcupa.edu.
You must submit the online application each term or part-of-term for which you intend to use your benefits. Your employer representative must also confirm your eligibility each term.
The application process includes the following steps:
1. Enroll in at least one course.
2. Submit the online application. In your application, you will provide contact information for your supervisor or employer representative who can approve your participation in the plan.
3. You will receive an email confirmation of your application, and the supervisor or employer representative will receive a separate email request to approve your application.
4. When your employer approves your application, you will receive an email confirmation.
5. You will receive an email from West Chester University confirming your official enrollment into the program.
Application Deadlines
An online application is required for each term or part-of-term in which you intend to enroll in the Employer Reimbursement Plan. The Office of the Bursar must receive your completed application, including approval from your employer, by your bill due date to avoid late payment fees.
Students admitted after the dates listed above should contact the Office of the Bursar for information.
Registration
Students are strongly encouraged to register for all parts-of-terms within the semester. Delayed enrollment may limit the benefits of this program. Throughout the semester financial holds are placed on student accounts for unpaid balances. Adherence to timelines and due dates will prevent financial holds.
Billing
Upon acceptance of your application and completion of your registration, a deferred credit will be placed on your account reflecting the expected payment from your employer. This will prevent late charges from accumulating on your account and allow you to register for the next session at the regularly appointed time..
You will be responsible for paying all charges not covered by the plan. For example, if your employer covers 75% of your tuition only, you will be required to pay the remaining 25% of tuition, plus all fees not covered by your employer. The balance that is not covered by the plan must be paid by your due date.
You may choose to use our payment plan for the portion not covered under this plan. View the Payment Plan page for additional information.
Payments
The deferred credit will expire on the last day of the term or part-of-term. All payments are due four weeks from that date. You are required to pay the deferred portions of your bill whether you have completed the course work or have been reimbursed by your employer. Payment may be submitted online via TouchNet or in person with a check or money order payable to WCU.
Summer 2026 Academic Calendar
Fall 2026 Academic Calendar
If you do not make payment by the required due date, the following sanctions will apply:
- A financial hold will be placed on your account which may prevent future course registration and the release of transcripts.
- You may be ineligible for the Employer Reimbursement Plan in the future.
Audits
West Chester University reserves the right to conduct random audits, which involve contacting your employer about your employment status.
Returned Payments
A $25 fee will be charged to your account for each payment returned by the bank for any reason. A late fee may also be charged, and you may be disqualified from the program.
Withdrawals
If you drop a class or withdraw from the University, all payments are due immediately. The normal University refund policy would then apply. For more information, please refer to the Refund Policy located on the Registrar's website.
For More Information
Please email ERPlan@wcupa.edu or contact the Bursar's Office at (610) 436-3079.